Amended **Joint Washington & Middlefield Select Boards with TA Screening Committee
– January 6, 2023
Washington Town Hall, 8 Summit Hill Rd, Washington MA 01223
Hybrid Meeting — Remote attendance is also available via Zoom:
https://us02web.zoom.us/j/89970521793?pwd=Ry9LQ3dMZWpnS0dqVnR3ZnhtbWR2dz09
Or call-in: 929-205-6099 | Meeting ID: 899 7052 1793 | Passcode: 318636
AMENDED AGENDA
Organize
Acceptance of minutes from 12/16/22 meeting.
Briefly discuss the Agenda and Interview Process.
Second Interview Candidate #3
[Candidate # 3 has withdrawn for personal reasons]
Discussion
General discussion of Candidates’ knowledge, skills and abilities for the position.
Discuss current Candidate and next steps.
Discuss process for references and background checks.
Make a decision on whether to extend offer to any candidate.
Set time, date and place of next meeting if necessary.
* Amended due to change in circumstances less than 48 hours in advance
6:00 PM
Zoom link:
https://us02web.zoom.us/j/87148832384?pwd=RG40Rk5qb2EyQnc1Q2FrOW5jVWcwdz09
Meeting ID: 871 4883 2384
Passcode: 032248
One tap mobile
+16465588656,,87148832384#,,,,*032248# US (New York)
+16469313860,,87148832384#,,,,*032248# US
1. Call meeting to order
2. Outreach Activities (surveys)
3. Workshop RSVPs
4. Reviewing HMP
a. Update on hazard rankings
b. Review action strategies
i. Existing mitigation capabilities: confirm/update previous effectiveness
ii. New and continuing mitigation strategies
5. Community Capability Assessment Worksheet (time permitting)
6. Questions/Comments
7. Adjourn
• Review and Sign Warrants
• Review Mail
• Review and approve meeting minutes for 12/21/2022
• Discuss changing email
• Discuss TA second interview
• Discuss Accountant Schedule & update on Free Cash
• Financial Reports
• Discuss & decide which Public Health Excellence Grant to be a part of
• Discuss Capital Plan
• Discuss ATM, no warrants yet, discuss expenses needed for Town Hall, Senior Center & Municipal bldgs.
• Monthly Budget
• Plan All Departments meetings: Financial meetings with departments, STM w/warrants, date for Annual Town Report.
• Discuss status of residents in violation of building codes
• Invite new representatives to come to future meeting
• Discuss hiring handy man for Town
• Moving Town offices
• Heating System
• Review insurance on Fire Dept Personnel
• Update on Grants
• Finish up Loose ends
• Old Business
• New Business
• Public Input
• Meeting Adjourned
Review and sign documents as needed: Excise Commitments and Abatements; Chapter 61 Liens; Chapter 61 applications, etc. –as needed.
Review end of calendar year/ beginning of year work: __ Any issues with End of Year Roll in Tyler software. __ Discuss and decide annual Budget submission. __ Note important updates to put in Annual Report.
Any other business – Topics not anticipated arising within the 48 hours posting requirements.
Review and approve the minutes for the previous meeting.
Computer Update.
Museum introduction for new members.
Discussion of future museum operations.
Potential use of the church as a home for the museum.
1. Review Mail
2. Review & Approve Meeting Minutes for 01/11/2023
3. Meet with Steve Harris regarding Dark Skies
4. Discuss and Complete Financial Budget Forms
5. Old Business
6. New Business
7. Public Input
8. Meeting Adjourned
*** MEETING CANCELED ***Joint Meeting of Washington & Middlefield Select Boards
January 20, 2023
*** MEETING CANCELED ***
January 20, 2023 7:00 – 8:30 PM
Middlefield Town Hall, 188 Skyline Trail Middlefield, MA 01243
AGENDA
1. Acceptance of minutes from 12/16/2022
2. Review of M. Siegars submissions, reference checks, and background check
3. Executive Session: To conduct a strategy session in preparation for negotiations with nonunion personnel, Mark Siegars, including discussion of proposed changes to
Employment Agreement and possible finalization.
4. Approval of Employment Agreement
5. Next steps for hiring, onboarding, start date
6. Adjourn
NOTE: If a discussion topic is proposed after this meeting notice is posted, and it was not reasonably anticipated by the chair more than 48 hours before the meeting, the notice will be updated, insofar as possible, to provide the public with as much notice as possible of what subjects will be discussed during the meeting.
• Review Mail
• Review and approve meeting minutes for 01/18/2023
• Historical Commission
• Police Department – additional space needed
• Discuss budget or hourly rate for IT/Website Management
• Decide if we are going with small audit every year and doing full audit every 3 to 5 years
• Discuss Website/Technology Expense Items, Dreamhost, Owl for virtual meetings
• Discuss CD’s – 9 month @ 4% - how much in funds to possibly transfer
• Discuss Finance Handbook
• Attorney updates: Deed request
• Town Report Dedication
• PVPC update on grant – cover Capital Plan?
• Discuss STM Warrants
• Old Business
• New Business
• Public Input
• Meeting Adjourned
